Our Sourcing Process
A Transparent Procurement and Sourcing Process
Our sourcing process is designed to provide clarity, transparency and confidence at every stage of your procurement journey.
From your initial enquiry through to shipment, we work closely with you to ensure every step is managed professionally, communicated clearly and aligned with your commercial objectives.
Understanding Your Requirement
Every enquiry begins with understanding your product specifications, quality expectations, quantities, destination market and commercial objectives.
Evaluation & Sourcing
We carefully evaluate both sourcing opportunities and the businesses we represent, because lasting procurement partnerships are built on confidence from every side.
Quotation
Your quotation includes product specifications, Minimum Order Quantity (MOQ), pricing basis (FOB, CFR or CIF as applicable), commercial terms, quotation validity and estimated production schedule.
Purchase Order
Your official Purchase Order confirms acceptance of the quotation within its validity period and enables production planning to begin.
Proforma Invoice & Initial Payment
A Proforma Invoice and banking details are issued. Procurement and production commence once payment has been received and confirmed.
GTPL does not extend credit facilities. This policy enables us to maintain competitive pricing while avoiding unnecessary financial risk and ensuring an efficient procurement process for both our clients and the businesses we represent.
Production & Order Coordination
We coordinate closely with the manufacturing or supply partner, monitor progress and keep you informed of significant milestones.
Balance Payment
When production is complete and goods are ready for dispatch, any outstanding balance is settled in accordance with the agreed commercial terms before shipment.
Shipment Planning
We confirm shipment schedules and coordinate transport by sea or air in accordance with the agreed Incoterms and your shipping requirements.
Documentation & Export Coordination
We coordinate the commercial and export documentation required for shipment, together with certificates and supporting documentation requested by the buyer or required by the destination market.
Shipment Support
We coordinate dispatch with the appointed logistics partners and remain available to support the procurement process through shipment.